The ordering process takes place from your personal dashboard. Everybody within the company is able to order, but only a few are allowed to validate these orders. Orders can be linked as a cost item to departments and projects.
YuCopia no longer works with shopping carts but with a transporter. Drop your orders digitally into the transporter and these are physically delivered the next day.
Who can order?
Everyone within the company can order. You do not need any prior knowledge for this. Neither in terms of software nor in terms of suppliers.
If the coffee is finished and the colleague who normally orders coffee is not there, you do not have to fall without or paying too much at the local retailer: Just ask Laura, yourpersonal virtual purchasing assistant, for help.
She knows from whom the coffee is ordered, what type and in what quantity. She can even load it on the transporter for you so that it will be delivered the next day.
Smart office principle
Not only physical persons can order. With YuCopia we also want to contribute to the smart office principle. Every device within your company is in theory a user and therefore able to place orders autonomously via YuCopia.
From your printer (“no more ink”), coffee machine (“coffee is out”), smart LED light (“lamp needs replacement”) to the fully smart stock (“no more paper in stock”): the machine (IoT ) places an order line and a physical person (or Laura if you authorize her) validates.
Complete order lists can be stored as a template if you have to place a similar order regularly or you can have items return separately if, for example, you have to order the same item every Monday.
From your seat
Your dashboard is the central heart of yuCopia. From here you manage all purchases and records. Even Laura, your personal virtual office manager, is controlled by means of your dashboard.
Only 6 buttons are needed to manage all purchases within your company across all departments and users. Mobile, through your desktop or (soon) from the car…
Virtual office manager
“Hi, it’s me again. My name is Laura and as you may have understood by now, I am the first virtual office manager who assists you during purchases, deliveries or handling your records.
I classify your documents, communicate with other users and external programs, follow up on orders and suppliers and prepare reports and analyses. Please don’t tell anyone, but I am actually a robot. I become smarter, more accurate (and happier) the more tasks you give me. …”